Data protection information

  1. Who processes your data?

Animal welfare policy is a regional matter. For the purposes of coordination and efficiency in identifying dog keepers, similar legislation applies in all three regions, which hold joint responsibility for the resulting data processing. Here are their contact details:

 

  • Public service of Wallonia
    • Operational Division of Agriculture, Natural Resources and the Environment

Department of Development, Rural Policy, Waterways, and Animal Welfare

Quality and Animal Welfare Unit

Îlot Saint-Luc

Chaussée de Louvain, 14

5000 Namur

  • Brussels Environment
    • Inspectorate and Contaminated Soils Division

Preventive and Animal Welfare Police Sub-division

Animal Welfare Department

Avenue du Port, 86C/3000

1000 Brussels

    • + 32 (0)2 775 75 75
    • info@environnement.brussels
  • Vlaams overheid
    • Departement Omgeving

Afdeling Strategie, Internationaal Beleid en Dierenwelzijn

Dienst Dierenwelzijn

Graaf de Ferrarisgebouw

Koning Albert II-laan 20 bus 8

1000 Brussel

    • +32 (0)2 553 75 86
    • dierenwelzijn@vlaanderen.be

 

The dog identification and registration database is managed by ZETES SA, subcontractor to the three regions, whose activity is governed by a service concession contract providing for:

  • communication services,
    • database management,
    • provision of a helpdesk,
    • website hosting,
  • administrative services,
    • database development and management,
    • securing access to the database,
    • providing the link between the animal's data and its keeper's data,
    • supplying proof of registration.

 

 

 

 

  1. What is the processing based on?

 

  1. What is the purpose of data processing?

The data processing has the following purposes:

  • Animal identification,
  • To supply proof of identification and registration,
  • To notify the animal's keeper in case of a keeper change request,
  • To search for their keeper efficiently,
  • Efficient monitoring of the regulations in force and the animal trade and animal movements,
  • To compile statistics.

 

The table below contains the following information for each category of persons concerned:

  • Who has access to the data,
  • What data is accessible,
  • The purposes of the processing,
  • The basis on which access is authorised.

 

  1. How long is the data kept?

The data is kept until the dog's death. If no notification of death is received, the data will be deleted automatically 30 years after the initial registration. Data concerning previous keepers is also kept until the file is closed.

 

  1. What protective measures are applied?

Management of the identification platform is subcontracted to ZETES via a concession common to the three regions. This contract includes a special subcontracting agreement that complies with the requirements of Article 28 of the GDPR.

 

  1. How do I exercise my rights?

Via this website, you can check whether the processing concerns you and access your data, correct your data, or delete optional data.

 

You can also access, correct, and delete your data by contacting the processing manager in your region.

 

You can also submit a claim to the Data Protection Authority by post (rue de la Presse 35, 1000 Brussels) or using the email address (contact@apd-gba.be).

 

Categories
of persons concerned

Who has access
to the data?

What data is accessible?

For what purpose (aim of the search)?

On what basis
is access authorised?

Dog keepers:
private individuals
and breeders

Citizens

  • Personal identification data
  • Contact data

Only to locate the keeper of a stray, lost, or abandoned dog

The animal's microchip number or tattoo number

 

The keeper(s) of animals

  • Personal identification data
  • Contact data

updating their own data

The microchip or tattoo number, request submitted to the subcontractor (Zetes SA)

 

Shelters

  • Personal identification data
  • Contact data
  1. to locate the keeper of a stray, lost, or abandoned dog
  2. to change the keeper

Strong authentication (eID card + PIN code) or by querying the subcontractor (Zetes SA)

Veterinarians

  • Personal identification data
  • Contact data
  • National
    Register Number

To register a keeper

Strong authentication (eID card + PIN code) or by querying the subcontractor (Zetes SA)

The competent authorities, based on a request to the Regions:

  • Investigating officers,
  • Federal and local police,
  • Relevant local officials,
  • statutory and contractual officials of the Belgian Ministry of the Interior appointed by the minister in charge of public health,
  • Customs and Excise agents,
  • other statutory and contractual officials by royal appointment,
  • members of statutory and contractual personnel of the Federal Agency for the Security of the Food Chain, in charge of carrying out inspections.
  • Personal identification data
  • Contact data
  • National
    Register Number

Application of the law dated 14 August 1986 concerning animal protection and welfare, and the law dated 24 March 1987 concerning animal health

Questioning
the processing manager

The Regions, which are the joint processing managers and competent authorities:

  • In the BrusselsCapital region: the Brussels Environment officials in charge of supervision referred to in Article 5, Para. 1, of the Inspection Code.
  • In the Walloon Region: the officials referred to in Paragraphs 1, 2, and 3 of Article D.140 of Book I of the Environment Code,
  • In the Flemish Region: the members of contractual and statutory personnel of the Department who are designated by the Flemish Government,
  • Personal identification data
  • Contact data
  • National
    Register Number

In the Brussels-Capital Region:

Application of the law dated 14 August 1986 concerning animal protection and welfare

 

In the Flemish Region:

Application of the law dated 14 August 1986 concerning animal protection and welfare

 

In the Walloon Region:

application of the decree concerning the Walloon animal protection and welfare law

 

 

Strong authentication (eID card + PIN code)
or by querying the subcontractor (Zetes SA)

The subcontractor (Zetes SA)

 

  • Personal identification data
  • Contact data
  • National
    Register Number

Data processing on behalf of the Regions

Authentication by identifier and password (within the Zetes SA network)

Professionals

  • Veterinarians
  • Breeders
  • Shelters

Professionals

  • Veterinarians
  • Breeders
  • Shelters
  • Personal identification data
  • Contact data
  • National
    Register Number
  • Bank details (for veterinarians only)

Checking and updating their own data

Strong authentication (eID card + PIN code)

The subcontractor (Zetes SA)

 

  • Personal identification data
  • Contact data
  • National
    Register Number
  • Bank details

(for veterinarians only)

Data processing on behalf of the Regions

 

Authentication by identifier and password (within the Zetes SA network)

 

The Regions, in their capacity as joint processing managers and competent authorities (see above)

  • Personal identification data
  • Contact data
  • National
    Register Number

Application of the law dated 14 August 1986 concerning animal protection and welfare

Strong authentication (eID card + PIN code)

or by querying the subcontractor (Zetes SA)

The joint data managers (the Regions, if different from the competent authorities)

The subcontractor (Zetes SA)

 

  • Personal identification data
  • Contact data
  • National
    Register Number

Data processing on behalf of the Regions

Authentication by identifier and password (within the Zetes SA network)